Project Assistant – Administrative Support for Global Health Initiative

About the role

The Meeting Targets and Maintaining Epidemic Control (EpiC) project seeks a proactive Vietnamese candidate to provide administrative support for its global health initiative. Based in Ho Chi Minh City, the Project Assistant will help ensure smooth day‑to‑day operations and support the team in delivering project objectives.

Key responsibilities

• Provide basic administrative support, schedule meetings, manage expense reports and travel arrangements.
• Assist in planning activities, prepare simple schedules and track deadlines.
• Maintain project documents, support report preparation, and take pre‑ and post‑meeting notes.
• Organise project‑related meetings, book rooms, order catering and prepare materials.
• Support logistics for events, conferences and workshops, including invitations and procurement of supplies.
• Manage electronic files, compile communication folders and track inventory of materials.
• Process payments by receiving invoices, compiling packages, obtaining approvals and submitting for processing.
• Assist with translation of reports, presentations, contracts and other materials as needed.

Required profile

• Bachelor’s degree in English, communications, public health, administration or a related field.
• Minimum 2 years of experience in an administrative or translation role, preferably within public‑health or NGO projects.
• Excellent written and oral communication skills in English and Vietnamese.
• Ability to travel as required.

Required skills

• Proficiency with Microsoft Word.
• Proficiency with Microsoft Excel.
• Proficiency with Microsoft PowerPoint.

What we offer

• Annual basic salary ranging from VND 300,000,000 to VND 350,000,000.
• Opportunity to work on a high‑impact global health project with a reputable organization.