Admin Officer

About the role

The Admin Officer ensures smooth and efficient operation of the Hanoi office through a blend of administrative, facility, and recruitment support activities. The role requires a proactive, service‑oriented individual who can manage multiple priorities and coordinate with internal stakeholders, vendors, candidates, and employees.

Key responsibilities

• Ensure smooth day‑to‑day office operations, manage supplies, inventory and facility upkeep.
• Coordinate with landlords, service providers and vendors, monitor contracts and service quality.
• Provide administrative support to employees and visitors, handle meeting room bookings and travel arrangements.
• Maintain records, process invoices and purchase requests, support internal audits and compliance.
• Assist in organizing company events, training sessions and employee engagement activities.
• Support recruitment coordination, schedule interviews, manage candidate communication and documentation.
• Facilitate onboarding logistics, prepare workstations, access cards and coordinate with IT and HR.

Required profile

• 1‑2 years of experience in office or HR administration, preferably in a multinational environment.
• Strong organizational, multitasking and communication skills with a service‑oriented attitude.
• Ability to handle confidential information discreetly and work independently.

Required skills

• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).

What we offer

• Opportunity to work for a global leader in testing, inspection and certification.
• Dynamic multinational environment with exposure to HR and administration functions.
• Learning and development opportunities within the Hanoi office.
• Direct contribution to the growth and success of the local operation.