Operations Secretary

About the role

We are looking for a highly organized Operations Secretary to provide comprehensive administrative and secretarial support to the Operations Division at Damen Song Cam Shipyard. The role involves coordinating communication, managing schedules, handling travel arrangements, and ensuring smooth information flow across multiple operational departments.

Key responsibilities

• Provide administrative and secretarial support to the Operations Director and Management Team, including drafting correspondence, presentations, and reports.
• Manage calendars, schedule meetings, organize workshops, and prepare meeting logistics such as rooms, invitations, catering, and documentation.
• Coordinate domestic and international travel, including flight bookings, accommodation, visas, and expense monitoring.
• Maintain filing systems, document control, and records of departmental expenses and budget monitoring.
• Support cross‑functional coordination among Production, Engineering, Supply Chain, Quality, HSE, and other departments.
• Handle translation of documents, emails, and presentations between English and Vietnamese when required.

Required profile

• Bachelor’s degree in English, Business Administration, Economics, International Business, Commerce or related field.
• Minimum 2 years of experience in a secretarial, executive assistant or administrative coordinator role.
• Excellent organizational, time‑management and communication skills in both English and Vietnamese.
• Strong attention to detail, ability to manage multiple priorities and maintain confidentiality.

Required skills

• Microsoft Outlook
• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Teams

What we offer

• Dynamic international working environment.
• Competitive salary package with holiday, Tet and quarterly bonuses.
• Monthly fuel allowance and 24/7 accident and healthcare insurance for employees and spouses.
• Full statutory social insurance and personal income tax administration.
• Continuous learning and professional development opportunities.