Operations Secretary

About the role

We are seeking a highly organized and proactive professional to provide comprehensive administrative, coordination, and secretarial support to the Operations Division and Operations Management Team at Damen Song Cam Shipyard. The role ensures smooth communication, schedule management, travel coordination and document handling across production, engineering, supply chain, quality, HSE and other departments.

Key responsibilities

• Provide administrative and secretarial support to the Operations Director and Management Team, including drafting correspondence, presentations and reports.
• Manage calendars, schedule meetings, organise workshops and prepare agendas, minutes and action‑item follow‑up.
• Coordinate domestic and international travel, visa applications, accommodation and related expenses.
• Maintain filing systems, document control and record retention for operational documents.
• Support departmental budget monitoring, purchase requests and expense tracking.
• Facilitate communication between Operations Management and internal/external stakeholders, ensuring confidentiality of sensitive information.

Required profile

• Bachelor’s degree in English, Business Administration, Economics, International Business, Commerce or related field.
• Minimum 2 years experience in a secretarial, executive assistant or administrative coordinator role.
• Excellent organizational, time‑management and interpersonal skills.
• Fluent in English and Vietnamese with strong written communication.
• Ability to handle multiple priorities, maintain accuracy and work with stakeholders at all levels.

Required skills

• Microsoft Outlook
• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Teams

What we offer

• Dynamic international working environment within a leading shipbuilding group.
• Competitive salary package with holiday, Tet and quarterly bonuses.
• Monthly fuel allowance and 24/7 accident and health insurance for employees and spouses.
• Full statutory social insurance and personal income tax administration.
• Opportunities for continuous learning, professional development and collaboration with international stakeholders.