Receptionist / Admin Assistant (6‑month contract) – South Vietnam

About the role

The Receptionist/Admin Assistant will be the first point of contact for visitors and callers at our Ho Chi Minh City office, while providing comprehensive administrative support to ensure smooth daily operations. This 6‑month fixed‑term role works closely with the administration teams in Hanoi and Da Nang to deliver consistent workplace services across the South region.

Key responsibilities

• Manage the front desk, greet guests, answer and direct phone calls, and handle mail and deliveries.
• Coordinate meeting room bookings, schedule appointments, and maintain the office calendar.
• Arrange domestic and international travel, including flight and hotel reservations, and prepare travel itineraries.
• Maintain office supplies, equipment, and documentation, ensuring records are up‑to‑date.
• Support the Admin Specialist with reporting, data entry, and cross‑office communication.
• Assist with onboarding activities and general administrative tasks as needed.

Required profile

• Bachelor’s degree in Business Administration or a related field.
• Minimum 2 years of experience in administrative or front‑office roles.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Strong command of English and Vietnamese.
• Excellent communication, organization, and problem‑solving abilities.
• Ability to work independently and manage multiple priorities.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint