Administration Officer

About the role

The Administration Officer will support ILA Vietnam’s Department of Teaching & Learning by handling a wide range of administrative tasks that keep the department running smoothly. This position works closely with teachers, academic staff, and external suppliers to ensure all operational needs are met.

Key responsibilities

• Prepare, monitor, and report on departmental budgets.
• Organise meetings, events, business trips and maintain related documentation.
• Manage internal communications, update the department’s intranet site, and handle correspondence.
• Maintain and distribute resources, documentation, and other administrative materials.
• Liaise with suppliers to procure products and materials required by the department.
• Provide logistical support for teachers and the academic team.

Required profile

• Bachelor’s degree from a regionally accredited institution or equivalent international university.
• Upper‑intermediate English proficiency or higher.
• Strong organisational ability to manage multiple tasks, events, and projects efficiently.
• Excellent verbal and written communication skills for internal coordination and external liaison.

Required skills